🪄Admin | 🎨 Content | 🔨 Tools

For Small Business Owners

The Value of Working

With Magic Hour VA

When you partner with us, you're not just hiring a virtual assistant. You're gaining access to multi-talented allies with diverse skill sets, We are your partner who is invested in your business's success. We will be your biggest cheerleader, guiding you with expertise and care at every step.

 

Here’s what we bring to the table at one flat rate: (No need to hire multiple companies.

✨ Services That Support Your Spark

Whether you're an educator with edge, a spicy business owner, or a creative who wears too many hats — you don't have to do it all alone.

✨Core Services

These are our most requested, foundational offerings — designed to bring structure, ease, and momentum to your business.

Virtual Business Support

Admin, Logistics, and Operational help

We partner with you to streamline the busywork:

  • Coordinating your calendar and schedule

  • Managing key emails and communications

  • Helping prioritize and delegate tasks

  • Supporting client interactions

  • Setting reminders and follow-ups

  • Assisting with research and info gathering

  • Organizing important documents

  • Coordinating travel and events

Digital Systems & Organization

Structure & Streamline Your Systems

Smart, strategic support to simplify your digital workspace — with systems that actually work, files where they belong, and workflows that keep things flowing.

Example Deliverables:

  • Organizing and structuring digital files and folders

  • Streamlining internal documentation and SOPs

  • Setting up clear, repeatable workflows and automation tools

  • Creating digital hubs in tools like Google Drive, Dropbox, or Notion

  • Designing branded templates for docs, decks, and processes

  • Customizing project management tools (ClickUp, Asana, Trello)

  • Integrating platforms for seamless, stress-free operations

 

Research & Documentation (Light)

Organizing ideas, info, and inspiration—so you can stay focused and make confident moves.
Helping you find what you need, keep it tidy, and make it make sense.

Example Deliverables:

  • Light research for business or personal projects

  • Curated resource lists (books, tools, articles, websites)

  • Summarizing key findings into quick-reference formats

  • Organizing and structuring digital knowledge bases

  • Content support for blog posts, newsletters, or client work

  • Creating internal resource libraries or reading lists

  • Simple documentation to support recurring tasks or processes

Writing & Content Creation

Crafting clear, engaging content that connects with your audience and supports your brand’s goals.

What’s included:

  • Blog posts and articles

  • Website copy and landing pages

  • Email newsletters and campaigns

  • Social media captions and posts

  • Editing and proofreading existing content

  • Basic content strategy support (topic ideas, keywords)

What’s not included:

  • Long-form whitepapers or ebooks (available as specialty add-ons)

  • SEO-heavy content marketing campaigns

  • Extensive rewriting or ghostwriting projects

Deliverables Per Month:

  • Blog posts or articles (quantity depends on your package)

  • Social media captions and posts

  • Email newsletter drafts

  • Website page copy updates or new pages

  • Editing/proofreading for client-provided drafts

Educational Content Creation

Build courses, guides, and learning tools that teach with clarity and impact.

Helping you turn your knowledge into effective learning materials — whether you're training clients, onboarding new team members, or launching a digital course.

Example Deliverables:

  • Outlining and structuring lessons or modules

  • Creating course content (slides, scripts, visuals)

  • Designing educational PDFs, guides, and workbooks

  • Building presentations or tutorials for live or recorded use

  • Developing quizzes, worksheets, or reflection prompts

  • Creating toolkits or resource libraries

  • Formatting facilitator guides or checklists

  • Editing or enhancing existing training content

Graphic Design Support (Light)

Quick, polished visuals to enhance your content — designed efficiently with clear boundaries to save you time and keep projects on track.

What’s included:

  • Simple social media graphics (quantity depends on your chosen package)

  • Basic tweaks to existing branding elements (color palette, fonts)

  • Customizing templates for posts, presentations, or documents

  • Minor logo adjustments or alternate versions

What’s not included:

  • Full branding or logo design projects

  • Complex illustrations or heavy video editing

  • Unlimited revisions — 1-2 rounds max per project

  • Large-scale or ongoing design campaigns

Deliverables Per Month:

  • Simple social media graphics — quantity based on your package

  • Graphics include posts, stories, and promotional images

  • Designed to fit your brand colors and style guidelines

  • Limited to template-based edits and minor customizations

  • Additional design requests handled as add-ons or custom projects

Social Media Strategy & Support

Social Media Strategy & Support
Partner with a trusted expert to build a clear social media strategy and get practical support to grow your brand and audience — without the overwhelm.

What I Do:

  • Develop tailored social media strategies aligned with your brand goals

  • Plan content themes and calendars that engage your ideal audience

  • Provide ongoing content support — scheduling, monitoring, and community engagement

  • Track and analyze growth metrics to optimize performance

  • Collaborate on influencer partnerships and campaigns

  • Conduct audits and recommend improvements

Example Deliverables:

  • Social media strategy documents and content calendars

  • Post ideas and content theme outlines

  • Scheduling and publishing on your platforms

  • Monthly performance reports with actionable insights

  • Community engagement support (comments, messages)

  • Influencer outreach templates and campaign support

Digital Media Support

Light Graphic, Audio, and Video Support to Elevate Your Content

Helping you create eye-catching, on-brand media that amplifies your message.

  • Graphic Design

    • Social media graphics and ads

    • Blog images and YouTube thumbnails

    • Email newsletter visuals

    • Presentation slides and document templates

    • Light branding assets (logos, color palettes, fonts)

    • Digital flyers, promos, and simple infographics

    Video Support

    • Short video clip editing and formatting

    • Repurposing videos for reels or social posts

    • Animated GIFs and YouTube visuals

    • Voice-over syncing with visuals

    Audio Support

    • Podcast editing and sound cleanup

    • Mixing intros/outros

    • Creating audio clips for social

    • Light sound design (for reels/stories)

 

✨ Example Deliverables:

  • Instagram carousel graphics

  • TikTok or reel edits

  • Custom slide deck templates

  • Podcast snippets for promo

  • Blog feature images

  • Brand color and font reference sheets

  • Thumbnail graphics with text overlays

Creative Brainstorming & Visual Support

Helping you unlock and shape your creative ideas, bringing your vision to life with guidance and collaborative energy.

  • Collaborative brainstorming sessions to spark new ideas

  • Developing concepts and visual directions

  • Translating your ideas into clear creative plans

  • Providing feedback and suggestions to refine your vision

  • Supporting you in crafting compelling visuals (without full design execution)

Example Deliverables:

  • Concept development notes and mood boards

  • Creative briefs and visual guidelines

  • Idea refinement sessions

  • Recommendations for visual assets and styles

Everyday AI for Busy Creatives

✅ What’s Included (Example Deliverables):

  • Custom AI prompts tailored to your business needs

  • Simple automations using tools like ChatGPT or Notion AI

  • AI-powered content drafts (social posts, outlines, emails)

  • Recommendations for easy-to-use AI tools for your workflow

  • Prompt libraries and reusable templates

  • Light support setting up AI tools (Notion, Canva, Google tools)

🚫 What’s Not Included:

  • Advanced coding or tool building

  • Full automation systems or data integrations

  • Enterprise AI setup or security compliance work

📦 Deliverables Per Month:

  • Up to 5 custom prompts tailored to your workflows

  • 1 mini AI toolkit or guide (e.g., “AI for Client Emails” or “Prompts for Blog Posts”)

  • Recommendations and guidance on new AI tools you might love

  • Optional: 1 AI content co-creation session (brainstorm or edit together)

See Pricing

🛠️ À La Carte Offerings

Perfect for when you need a one-time task or quick-turn magic — without a full package.

 

  • Custom Canva templates

  • One-off content edits or reviews

  • Blog formatting & scheduling

  • Email sequence cleanup

  • Research requests

  • Social media bios or mini rebrands

  • Client welcome packet setup

  • Scheduling support for a launch or event

✨Specialty Services

These go beyond traditional VA work — blending creativity, strategy, and thoughtful execution.

AI Integration
  • Identifying tasks that can be automated using AI tools

  • Setting up AI-driven systems (email sequences, social media management, etc.)

  • Implementing chatbots and virtual assistants

  • AI-based content generation and curation

  • Automating repetitive tasks for time-saving

  • Integrating AI into business workflows (CRM, invoicing, etc.)

  • Customizing AI tools to align with your business needs

 

Systems & Tool Upgrades

  • Identifying inefficiencies in existing workflows

  • Creating custom systems to improve productivity

  • Setting up project management tools (Trello, Asana, Monday.com, etc.)

  • Integrating tools like automation and AI to save time

  • Analyzing and optimizing processes for better results

  • Strategy sessions for scaling and business growth

  • Client onboarding and offboarding systems

Business & Life Coaching Programs

Details coming soon!

Instructional & Learning Design

While Educational Content Creation focuses on building useful learning materials like guides, trainings, or courses in a more informal or brand-specific way, Instructional Design is a deeper dive — backed by learning science, strategy, and structure. It's perfect for when you need learning to truly stick or scale across an organization or audience.

This specialty service brings together pedagogy, systems thinking, and creativity to deliver learning experiences that are effective, accessible, and aligned with clear objectives.

Strategic, learner-centered experiences built for real results.

Ideal for online courses, internal training programs, workshops, or educational product development — backed by evidence-based learning methods and thoughtful design.

Example Deliverables:

  • Learning needs assessments & audience analysis

  • Defined learning goals and measurable objectives

  • Instructional strategies and course frameworks

  • Storyboarding and curriculum mapping

  • Script writing and content development

  • Slide deck and multimedia design

  • Knowledge checks, quizzes, and assessments

  • Facilitator guides and participant workbooks

  • Evaluation tools and feedback strategies

  • ADA/accessibility considerations and formatting

  • Learning management system (LMS) content prep & support

 

Deep Research & Strategic Documentation

In-depth research and knowledge structuring to fuel your big-picture ideas and informed decisions.

Example Deliverables:

  • Market, audience, or trend research

  • Competitive analysis and benchmarking

  • White paper and long-form content research

  • Strategic planning documents

  • Deep-dive topic briefs and annotated reports

  • Building resource libraries (books, articles, multimedia)

  • Documentation for internal knowledge sharing

  • Systems for organizing and accessing complex information

Teaching & Training

Practical, personalized training that helps you (and your team) build skills, gain confidence, and get things done.

  • Personalized training on digital tools and workflows

  • Onboarding sessions for new hires or collaborators

  • Group workshops on content creation, social media, or systems

  • Platform-specific guidance (Google Workspace, Canva, Notion, etc.)

  • Creating custom training resources (guides, walkthroughs, screen recordings)

  • Ongoing support to reinforce learning and build confidence

 

 

📁 Admin-Only Support

Just need help clearing the chaos?
We offer focused admin support that helps you breathe easier — no content or strategy included.

 

Tasks might include:

  • Calendar cleanup & sync

  • Inbox organization

  • CRM or Airtable maintenance

  • File and folder wrangling

  • Client communication setup

  • Meeting notes & follow-ups

This is ideal for solopreneurs in a season of overwhelm or in need of short-term admin relief.

✨ Something Else in Mind?

We get it — your business isn’t one-size-fits-all.


If you need support that doesn’t quite fit into a neat little box, we’re happy to co-create something that does.

 

Custom packages, project-based support, and retainer options available.


Let’s build a container that fits your flow.

Policies:

AI Policy

At Magic Hour Virtual Assistance, we believe in using AI responsibly and ethically. While we do incorporate AI into our work to assist with tasks like research and organizing information, we want to be clear that AI is a tool to help streamline our processes, not replace the personal touch that defines the quality of our services.

 

We ensure that every piece of work we deliver is shaped by our expertise and experience, not just AI-generated content. AI may assist us with tasks like data sorting or information gathering, but when it comes to writing, content creation, and making decisions, that’s all us. We review, refine, and ensure everything is aligned with your needs and goals.

 

AI can help us work smarter, not just faster, but the value we deliver comes from our thoughtful approach, expertise, and commitment to human-centered solutions.